Course scheduling

Simplify your academic planning with our course scheduling spreaddsheet template! Easily organize classes, track time slots, and ensure a smooth flow for both students and teachers—keeping your schedule balanced and stress-free!

Course scheduling spreadsheet template

The course scheduling spreadsheet template is a comprehensive and methodically structured effort to organize and manage the courses. The project encompasses four key tables, each tailored to address specific aspects of the course scheduling.

• Professors table: This table serves as a centralized repository for all professors involved in the course schedule. It includes essential details like names, emails, contact information, classes, and additional details. This table ensures that all relevant professor information is well-organized and easily accessible, enabling smooth communication and coordination throughout the scheduling process.
• Courses table: This table provides a centralized overview of all courses included in the schedule. It contains key information such as course names, descriptions, instructors, schedules, and credits. By keeping all course details organized and accessible, this table streamlines the process of managing and updating the course schedule efficiently.
• Classes table: This table acts as a comprehensive repository for all scheduled class sessions. It includes important details such as class times, rooms, instructors, and more. By organizing all class-specific information in one place, this table ensures smooth coordination and easy access to scheduling details for both faculty and students.
• Rooms table: This table serves as a centralized resource for managing all classroom and facility information. It includes details such as room numbers, capacities and available equipment. By keeping all room data organized and accessible, this table simplifies room allocation, ensuring efficient use of space for scheduled classes.

Professors table:

Columns of the professors table:

• Full name: It's a single-line text column. This column indicates the full name of the professors.
• Position: It's a select column type. This column indicates the position of the related professor. You can add more position options to this column.
• Image: It's an image column type. You can upload the images of the professors to this column and then you can stack these images on the card view.
• Email: It's an email column type. The emails you write in this column are clickable. So when you click, your email provider opens and you can easily send emails.
• Phone number: It's a phone number column type. This column indicates the contact phone numbers of the professors.
• Office: It's a select column type. You can add or select the office locations of the professors. You can also add more location options to this column.
• Status: It's a select column type. It indicates the status of the related professor - active or passive. You can add more status options to this column.

Views of the professors table:

Professors (Grid view):

Grid view is the default view that contains all your professors data. This view is basically similar to an Excel table. In this view, you can filter, group or sort your data as you wish, and apply various formatting to your data.

Professors cards (Card view):

Card view allows you to view your data in your grid view in card format. If you add an image column to your table, you can highlight these images in your cards. You can also move the cards by drag & drop.

Professors status kanban (Kanban view):

Kanban view is an ideal view, especially for task management and creates kanban boards from select columns in your table. If you are tracking any status, you can create Kanban views with the select column in your table. Cards on Kanban boards can be moved by drag and drop.

Courses table:

Columns of the courses table:

• Course Code: It's a formula column type. This column combines the data in the "Number" and "Course Name" columns with the "Concatenate" formula and provides you with the full name of your students. The formula used is; CONCATENATE({Number},": ",{Course Name})
• Number: It's a number column type. You can write any integer values on this column to specify the number of the related course.
• Course Name: It'a text column type. You can write the names of the courses on this column.
• Description: It's a multi-line text column. You can add descriptions for each course to this column.
• Offered: It's a select ccolumn type. This column indicates the offered season of the related course. You can add more options to this column.
• Teaching Credits: It's a number column type. You can enter any integer value to this column.
• Classes: It'sa reference another table column type. This column gets its data from the "Class Name" column of the "Classes" table with reference. In this column, you can only select the Class Name data of the Classes table. This column represents the classes of the relevant course. You can select more than one class.

Views of the courses table:

Courses (Grid view):

Grid view is the default view that contains all your course data. This view is basically similar to an Excel table. In this view, you can filter, group or sort your data as you wish, and apply various formatting to your data.

Courses cards (Card view):

Card view allows you to view your spreadsheet data in card format. If you add an image or QR code column to your table, you can highlight these in your cards. You can also move the cards by drag & drop.

Classes table:

Columns of the classes table:

• Class Name: It's a text ccolumn type. You can enter the names of your classes to this column.
• Course: It's a referance another table column type. This column gets its data from the "Course Code" column of the "Courses" table with reference. In this column, you can only select the Course Code data of the Courses table. This column represents the course codes of the relevant class. You can select more than one class.
• Professor: It's a reference another table column type. This column gets its data from the "Professor Name" column of the "Professors" table with reference. In this column, you can only select the Professor Name data of the Professors table. This column represents the professor names of the relevant class. You can select more than one professor.
• Room: It's a reference another table column type. This column gets its data from the "Room ID" column of the "Rooms" table with reference. In this column, you can only select the Room ID data of the "Rooms" table. This column represents the room IDs of the relevant class. You can select more than one room.
• Day: Its's a select column type. This column indicates the days of the classes. You can select multiple days.
• Teaching credits: It's a loookup column type. This column automatically retrieves its data from the table to which the reference column in the relevant table is connected. For example, the teaching credit data of the Course Code data taken from the Courses table via reference is automatically brought to this table via lookup.

Views of the classes table:

Classes (Grid view):

Grid view is the default view that contains all your class data. This view is basically similar to an Excel table. In this view, you can filter, group or sort your data as you wish, and apply various formatting to your data.

Class Cards (Card view):

Card view allows you to view your spreadsheet data in card format. If you add an image or QR code column to your table, you can highlight these in your cards. You can also move the cards by drag & drop.

Rooms table:

Columns of the rooms table:

• Room ID: It's a number column type you can add any integer data to this column to specify the Room IDs.
• Description: It's a text column type. This column indicates the details about the related rooom.
• Boards: It's a select column type. This column indicates the board information of the related room. You can add more options to this column.
• Capacity: It's a number column type. This column indicates the total capacity of the related room.
• Classes: It's a reference another table column type. This column gets its data from the "Class Name" column of the "Classes" table with reference. In this column, you can only select the Class Name data of the "Classes" table. This column represents the class names of the relevant room. You can select more than one class.

Retable's versatile and customizable data views are perfectly designed to fit your course scheduling needs, whether you're organizing class times, tracking teacher availability, generating timetables, or conducting quick schedule overviews.

Retable's course scheduling spreadsheet template is a ready-to-use solution for efficiently planning and managing course schedules, making it simple to coordinate classes, instructors, and resources. With views like Grid, Calendar, Kanban, and Chart, you can easily customize your scheduling system to match your institution’s specific requirements.

Looking for more ways to enhance your scheduling process? Explore Retable's extensive spreadsheet template library and find the perfect tools to streamline your academic management. Start using Retable’s customizable templates today and simplify course scheduling with ease!