Alternative project management tools to Airtable (2025)

Airtable is a productivity tool that can be used for many different use cases, including project management, thanks to its spreadsheet-based structure. As Airtable has recently shifted its focus to enterprises, agencies, small businesses and individuals have sought more efficient project management tools. We have listed Airtable alternative project management tools for you that you can consider to have a flexible project management tool!

Table of contents

• Why do you need an Airtable alternative?
• Alternative project management tools to Airtable
• Retable
• ClickUp
• Monday.com
• Notion
• Smartsheet
• Conclusion
• FAQ

Why do you need an Airtable alternative?

Project management is critical for any team of any size to organize your work and increase productivity. But every business and project has specific needs, and it's important to find a project management tool that best meets your needs. Airtable can be a great tool in many ways, but sometimes more customization, more integration, or more specialized functionality is needed. Also, especially small teams need more flexible solutions. That's why Airtable alternatives can offer you more flexibility to manage your projects better and more authentically. These alternative tools are designed to meet the specific needs of your business and can help you manage your projects more efficiently. That's why Airtable alternatives are worth exploring. You can discover Airtable alternative project management tools suitable for your specific needs in this content.

Alternative project management tools to Airtable

1. Retable

Retable, which has entered our lives in recent years, is emerging as one of the best Airtable alternatives for various reasons. Let's take a look at the prominent features of Retable, which is often preferred by agencies and small businesses.

• ‍Organization & Team Management: Retable's organization module provides you with an advanced team management and collaboration tool. Thanks to this module, you can create an unlimited number of teams, define special authorizations for them, and effectively oversee all your teams and project management processes with a single tool. Moreover, there's no need for each team member to make separate payments.
• Advanced Branding Customization: Retable provides unique flexibility for customizing your project management workflows. Moreover, you can seamlessly incorporate your branding into Retable, allowing you to use your Retable account with your own brand logo and colors. This capability is crucial for creating a more corporate image, particularly when delivering presentations to your customers.
• Seamless Integration: Retable integrates seamlessly with a wide variety of third-party applications, allowing you to connect your project management processes with other essential tools. This integration feature streamlines your workflow and improves collaboration.
• Dedicated Support: Retable is backed by a dedicated support team ready to assist you whenever you encounter problems or have questions. Thanks to Retable's giant community, you can get live help from both expert Retable users and the Retable team.
• Cost Efficiency: Retable offers top-notch features and capabilities while remaining affordable compared to many other project management tools on the market. This cost efficiency makes it a smart choice for budget-conscious businesses. Retable also offers lifetime access for a limited time.
• Customizable Spreadsheet Templates: Retable offers a library of project templates designed for various industries and use cases, saving you time in setting up new projects.
• Collaboration and Communication: Retable provides collaboration with features such as @mentions, comments, role management, and in-app chat. This promotes efficient communication and teamwork within your projects.

In summary, Retable stands out as the best project management tool alternative to Airtable due to its extensive customization, seamless integration, robust features, scalability, user-friendly interface, dedicated support, and cost-effectiveness. It enables you to manage your projects efficiently and effectively, making it the ideal choice for businesses looking for a superior project management solution.

2. ClickUp

ClickUp is one of the best project management tool alternatives to Airtable. Let's examine these features together.

• Versatile Workspaces: ClickUp offers a versatile workspace structure that allows you to manage various types of projects, from marketing campaigns to software development, just like Retable, on a single platform. This versatility allows teams to streamline their work and enhances cross-functional collaboration.
• Customizable Views: It offers a variety of customizable views, including ClickUp, List, Dashboard, Gantt Chart, and Calendar views, allowing teams to visualize their projects in a way that best suits their workflow.
• Automation: ClickUp offers automation capabilities that can save time and reduce repetitive tasks. You can increase overall productivity by automating workflows, notifications, and task assignments.
• Extensive Integrations: ClickUp seamlessly integrates with a variety of third-party tools, extending its functionality and making it easy to connect to the applications your team is already using.
• Collaboration Tools: ClickUp encourages efficient communication between teams by promoting collaboration with features like real-time commenting, document sharing, and in-task chat.

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To sum up, ClickUp emerges as a good alternative to Airtable for project management due to its versatility, powerful task management, customizable views, automation, integrations and user-friendly interface. It is a comprehensive solution for managing projects and tasks efficiently, making it an attractive choice for businesses looking for a powerful project management tool.

3. Monday.com

Monday.com stands out as one of the best project management tool alternatives to Airtable for several compelling reasons

• Visual Workflow Management: Monday.com offers a visually intuitive interface that enables teams to manage projects and tasks with ease. Its board and timeline views provide a clear overview of project progress, making it simple to track and manage tasks.
• Collaboration and Communication: The platform fosters collaboration with features such as @mentions, file sharing, and in-task discussions. This promotes efficient communication and teamwork within your projects.
• Integration Capabilities: Monday.com seamlessly integrates with a wide range of third-party tools, enabling you to connect your project management processes with other essential apps and services.
• Gantt Charts: Monday.com provides Gantt chart views that help you plan and visualize project timelines effectively. This feature is essential for managing complex projects with dependencies.
• Templates: Monday.com offers a library of project templates designed for various industries and use cases, saving you time in setting up new projects.

In summary, Monday.com is an excellent alternative to Airtable for project management due to its visual workflow management, collaboration features, integration capabilities, Gantt charts, and templates. It's a versatile and powerful solution for managing projects and teams efficiently, making it an ideal choice for businesses seeking a comprehensive project management tool.

4. Notion

Notion is considered one of the best project management tool alternatives to Airtable. Unlike other tools, Notion does not focus on data management, instead, you can design various templates for different needs. Notion provides you with a blank canvas and allows you to customize it in various ways.

• All-in-One Platform: Notion is an all-in-one workspace that combines note-taking, task management, database organization, and collaboration features in a single platform. This versatility allows teams to manage projects and tasks efficiently while also serving as a knowledge hub.
• Task and Project Management Templates: Notion provides a library of task and project management templates that can be customized and used as a starting point for different types of projects.
• Rich Content: Notion allows users to embed rich content such as documents, images, and videos directly into project pages, enhancing collaboration and documentation.
• Collaboration and Communication: Notion supports real-time collaboration through comments, mentions, and in-line discussions. It's designed to facilitate team communication and knowledge sharing.
• Integration Capabilities: Notion offers integrations with third-party apps and services, making it possible to connect your project management processes with other tools your team uses.
• Custom Dashboards: Notion allows users to create custom dashboards and views, providing a personalized and organized overview of project progress.

To sum up, Notion is a highly flexible and versatile project management tool alternative to Airtable. Its all-in-one platform, customizable databases, task management templates, rich content support, collaboration features, integration capabilities, cross-platform compatibility, user-friendly interface, team collaboration, custom dashboards, security measures, and cost-effectiveness make it an attractive choice for teams looking for a comprehensive project management and knowledge management solution.

5. Smartsheet

Smartsheet is considered one of the best project management tool alternatives to Airtable. Smartsheet is basically an online spreadsheet tool like Airtable.

• Gantt Chart View: Smartsheet's Gantt chart view allows you to visualize project timelines, dependencies, and milestones, making it easier to plan and track project progress.
• Customizable Forms: You can create custom forms in Smartsheet to gather project-related data, which can be automatically organized into sheets for further management.
• Collaboration and Communication: Smartsheet's collaborative features, including comments, file sharing, and in-sheet discussions, promote effective communication and teamwork.
• Integration Capabilities: Smartsheet integrates seamlessly with various third-party tools, allowing you to connect your project management processes with other essential apps and services.
• Custom Views: You can create custom views in Smartsheet, such as card view, grid view, or Gantt view, to match your team's preferred way of working.
• User-Friendly Interface: Smartsheet's user-friendly interface makes it accessible to team members with varying levels of technical expertise, reducing the learning curve.

In summary, Smartsheet is an excellent alternative to Airtable for project management, offering a robust set of features specifically tailored to project planning, tracking, and collaboration needs. Its Gantt chart view, task automation, customizable forms, resource management, collaboration tools, integration capabilities, custom views, reporting, mobile accessibility, user-friendly interface, customer support, security measures, scalability, and cost-effectiveness make it a comprehensive and powerful solution for managing projects and teams efficiently.

Conclusion

The world of project management offers a diverse array of tools and solutions, each with its unique strengths and capabilities. When considering alternatives to Airtable, it's crucial to weigh your team's specific needs, project complexity, and desired features. Whether you prioritize visual project tracking, automation, customization, collaboration, or integration with other tools, there is undoubtedly an alternative project management tool that suits your requirements. By carefully evaluating alternatives, you can select the perfect fit to enhance your team's productivity and streamline project management, ultimately driving success in your endeavors.

FAQ

1. What are the most important cons of Airtable?

According to user reviews, the most important disadvantages of Airtable are as follows:

• Very complex and cumbersome to use.
• The lack of printer-rich features.
• Limited customization option.
• Airtable doesn't outperform when it comes to document length, and maintenance isn't easy. When copying and pasting data from Excel to Airtable, the data may appear in a different format and it is just terrible to set the file again.
• The lag time when moving between tabs in Airtable.
• Some features are more difficult to get the hang of.
• Need to have more flexibility with its data views.
• For new users, it's somehow overwhelming to move from left to right on a huge sheet. At some point, it becomes difficult to find some data when the storage keeps on expanding.
• Airtable is not friendly with larger data sets. Though some plans allow for a lot of records, the website becomes really unresponsive when you're working with 50k+ rows.
• Despite its powerful capabilities, Airtable does have some drawbacks. Its pricing structure can be confusing and expensive for some users, and its customization options can be overwhelming. Additionally, some users may find its learning curve to be steep.

2. What are some popular alternatives to Airtable for project management?

1. Retable
2. ClickUp
3. Monday.com
4. Notion
5. Smartsheet

3. What features should I look for in an alternative project management tool?

Key features to consider include task management, customizable workflows, collaboration tools, integration capabilities, reporting and analytics, and ease of use. The choice depends on your team's specific requirements.

4. Can I integrate alternative project management tools with other software my team uses?

Most alternatives like Retable offer integrations with a wide range of third-party tools, allowing you to connect your project management processes with other essential apps and services.